Enter a worth that specifies an area definition, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type
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Select the base location type for a record. The system will use the accumulation of GLOA and GLA changes to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location modification 1-5)

Enter user-defined codes from UDC table 15/AR that specify modifications to the base area type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area change 1-5)

Enter user-defined codes from UDC table 15/AR that specifies modifications to the base location type for gross leaseable area (GLA).

Program ID

The system displays among the following worths:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table during a conversion.

Updating Gross Lease Occupancy Information

This section supplies an overview of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing options for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease inhabited location (GLOA) and gross leasable location (GLA) for all units in a building or residential or commercial property for a given duration. You can provide the information from the R15141 report to brokers who are looking for residential or commercial properties to rent and to property owners who can provide the info to prospective occupants.

When you run the R15141 program, the system:

- Uses the dates entered in the processing alternatives to identify the duration of time, based upon the lease dates, for which the estimations use.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA adjustment worths from the Area Master table (F1514).

Processing options enable you to specify how the system carries out the computations, as well as whether the computations should be carried out for all lease statuses and lease types. You can likewise run the program for particular building (service system) category codes to figure out occupancy for a group of buildings (for example, the occupancy on A-rated residential or commercial properties).

You can run and store numerous variations of the R15141 program. For example, you can run the program utilizing area worths from the very first of the month and after that run the program again utilizing area values from the end of the month. You can also run the R15141 program to get GLA and GLOA results for a defined area meaning to make sure a more precise denominator estimation for share aspect denominator and renter exclusion guideline computations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change area types defined in Area Definitions table (F15142) will be used to change the values for GLOA and GLA that are populated in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for expense participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing choices allow you to specify the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system uses to calculate gross leasable locations (GLA) and gross lease occupied areas (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation method from UDC table 15/OM that determines the occupied area for a system. Values are:

1: Select location values as of the first day of the month.

2: Select area values since the last day of the month.

3: Select area values as of the 15th day of the month.

4: Select an average area for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions occur when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based upon the value in the Deletion Method processing alternative. The system will then re-calculate occupancy.

1: Delete only. The process will end after the system deletes records from F15141.

Note. If you get in 1 in the Deletion Method processing option, you need to still get in a computation method and area meaning to figure out the records the systems picks for deletion.

5. Deletion Method

Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based upon data selection, date variety, estimation technique, and area meaning values in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the location definition to utilize to determine the occupied area for an unit.

The base area type is utilized to calculate unadjusted location values for GLOA and GLA. If you go into change area types for GLOA and GLA, the system will apply those area amounts to the unadjusted location values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is inhabited or vacant for the time duration from the dedication date to the lease begin date. Values are:

Blank: The system is uninhabited.

1: The system is inhabited.

Lease Status

Specify which leases to select for processing based on the lease status